HORTON PARISH COUNCIL

You are invited to attend the 
ANNUAL MEETING OF HORTON PARISH COUNCIL
Which will be held on Wednesday 17th May 2023
At Horton Village Hall at 8.15 pm 
Following on from the Annual Village Meeting

AGENDA

PRESENT:

ELECTION OF OFFICERS: 
APOLOGIES:
DECLARATION OF INTERESTS

MINUTES:  Minutes of the meeting held on 29th March to be confirmed and signed as correct.

MATTERS ARISING:
Councillors – Anything to report?
Ward Councillors – Anything to report?

AGENDA ITEM:
Public Participation – any member of the public wishing to speak will be given 3 minutes to speak on items on the agenda.  If they wish to raise any other matters, they should write to the clerk for inclusion in the next meeting or may do so at the Chair’s discretion

Co-option of possible new councillors – PC to hear any applications
Appointment of Conservators of Sodbury Commons
Village Safety – Any safety issues to report? 
Street Cleaning and Maintenance
Review of Standing Orders.  Councillors have been emailed full details of it’s standing orders for review.  These include the NEW Code of Conduct, Complaints Procedures, Procedural Standing Orders, Data Protection Procedures, Financial Regulations.  Last adopted in 2020 - approval should be made for these orders to be formally adopted by councillors for a further year with any amendments if found necessary.

PLANNING:
An application was received in respect of Horton Farm, King Lane.  Councillors were emailed details and invited to view online and to pass comments at this meeting. Ref:  PK23/01365/F
Notice of decision letter has been received in respect of application ref PKP23/01034/HH – side extension Cox’s Hill House – decision is approve with conditions.
Details of all planning applications may be found at www.southglos.gov.uk/planning

FINANCE:
Accounts for year ending March 2023 and audit paperwork – for checking and approval – Chair & RFO to sign account book and audit papers as correct.
Internal Auditor – Paul King has agreed to audit our books as in previous years for the same sum of £75.00.  Councillors to approve.
Certificate of Exemption – This certifies that Horton Parish Council has an annual gross income and annual gross expenditure of less than £25,000.00 and does not exceed this amount. The Chair and RFO to sign the document as confirmation and return to PKF Littlejohn.
Approval of Governance Statement 2022/23 - Chair and RFO to sign the statement after agreement that it is correct.    

Approval of Accounting Statement 2022/23 - Chair and RFO to sign the statement after agreement that it is correct. 

Cheque No: 471 to be signed in the sum of £373.66 to Zurich Insurance Company for Insurance Renewal 2023-24
Cheque No: 472 to be signed in the sum of £185.76 to Scribe Accounting for the PC accounts system.
Cheque No: 473 to be signed in the sum of £109.45 to ALCA in respect of subs 2023-24
Cheque No: 474 to be signed in the sum of £183.13 to SGC in respect of waste bin emptying for April, May, June 2023.
Cheque No: 475 to be signed in the sum of £228.38 to J Baker for reimbursement of paint costs, printer ink, and Avast laptop antivirus protection.

Items for discussion at the next meeting:
Date of Next Meeting: